Virtual Assistant – Household and Business Management

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Job Description:

  • Manage school applications, enrollment processes, and holiday camp registrations for two children
  • Research kids' playgroups, extracurricular activities, and family-friendly programs
  • Handle online grocery shopping, household supply orders, and recurring personal errands
  • Pay monthly utility bills and manage recurring household payments on time
  • Coordinate and track household tasks, appointments, and family schedules
  • Research family holiday destinations and compile options with clear recommendations
  • Book hotels, transportation, and activities based on family preferences and budget
  • Manage itinerary changes, cancellations, and last-minute logistics without prompting
  • Support tax filing preparation including document gathering, form preparation, and coordination with the family's accountant or tax advisor
  • Assist with government document filings, renewals, and administrative requirements
  • Track deadlines for filings, renewals, and compliance requirements and flag them proactively
  • Assist with business-related research, correspondence, and administrative tasks as needed
  • Support scheduling, inbox management, and other operational needs for the family's business activities
  • Handle ad hoc tasks and projects as they arise with speed and reliability

Requirements:

  • Proven experience in household management, personal assistant, or executive assistant roles supporting a family or high-demand individual
  • Highly resourceful with a strong ability to figure things out independently and find solutions without being directed
  • Excellent organizational skills with the ability to manage multiple priorities, deadlines, and platforms simultaneously
  • Strong written and verbal English communication skills
  • Comfortable handling sensitive personal, financial, and government-related information with complete discretion
  • Tech-savvy and comfortable learning new tools, platforms, and workflows quickly
  • Proactive, reliable, and responsive with a strong sense of ownership and follow-through
  • Available during Hong Kong business hours on a full-time basis

Benefits:

  • Paid Time Off in accordance with company policy
  • Observance of Holidays per company guidelines
  • 100% remote setup so you can work wherever you're most productive
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